Notice of Full Council Meeting 13 December 2016




 St. Mary Bourne Parish Council




The next meeting of the council will be held at the Club Room, Village Centre


on Tuesday 13 December 2016 at 7.30pm.








Introduction led by the Chairman.




Time allowed for Public Speaking.




1. Apologies for Absence.


2. Declarations of Interests.




3.1.1 The Minutes of the Meeting held on Tuesday 11 October 2016 (previously circulated).


3.1.2 Matters arising.


3.2.1 (subject to availability), The Minutes of the Annual Parish Assembly held on 3 May 2016.  (If not available these will be reviewed at the January Full Council Meeting).


3.2.2 Matters arising (if applicable).




4.  Borough & County Councillor Reports. (incl update from BDBC Cllr Falconer on Rural Broadband Projects).




5.  Items for discussion:




5.1 Bells Field:


5.1.1 Update on Drop-in event for registration advice on rental and shared ownership  to be held in the Club Room on 1 Feb 2016, 4pm to 8pm.


5.1.2 BDBC: Update on street name:




5.2.1 Flood and Emergency Group (FEG): Update:


5.2.2 Southern Water: Interim Report for 2016/17 and Stakeholders newsletter Summer 2016:




5.3.1 Neighbourhood Plan (NP): Update:


5.3.2 Rural Housing Trust Ltd — Comment on NP and offer to work with PC on future affordable home developments. (+ 2016 Annual Report)




5.4.1 ElectronicSpeed Limit Reminder: — Update — lead Cllr Hugo Wurzer.


5.4.2 Funding of the above for consideration in 2017/18 Budget. (see also items 5.5.2 and 6.4).




5.5 Highways:


5.5.1 Update — lead Cllr Katie Dixon.


5.5.2 HCC: Community Funded Traffic Measures. (see also item 6.4).




5.6 Review and decide on Draft Standing Orders (discussed at the October Full Council Meeting)




5.7 Update on Clerk Recruitment Process and formation of Recruitment Committee.




5.8 BDBC: Local Infrastructure Fund applications: proposals for funding and Statement of S106 money (see also 6.4 and 10.5)




6. Finance




6.1.1 The Minutes of the Finance Committee Meeting held on Tuesday 8 November 2016 (previously circulated).


6.1.2 Matters arising.




6.2 Review and decide on Draft Financial Risks Document (discussed at the November Finance Committee Meeting).




6.3 BDBC: Local Infrastructure Fund applications — Proposals for funding




6.4 To discuss the Finance Committees Budget Proposals for the 2017/18 Financial Year.




Note: Precept setting for 2017/18 will be discussed and agreed at the Full Council Meeting on 10 January 2017 in the light of BDBC Council Tax Support (CTS) Scheme*, Limited Grant^ and tax base having not yet been confirmed by the borough council, together with referendum principals (HMG still to firmly rule on triggering and scope [all councils, larger councils, council tax collecting councils?]— impact on precept. Borough to advise final tax base, confirmed grant levels and any referendum principals by 9 January 2017.  Precept and Grant return deadline to BDBC is 31 January 2017.  The clerk has received indications from BDBC officers that it is likely that all other grants (maintenance, wicket, and litter collection) will remain at 2016/17 levels with a 1% increase.


*BDBC are proposing for 2017/18 to reduce SMB PC’s CTS by 33% [from £1,503 to £1,002] with a further reduction for 2018/19 to c.£500 and to £0 for 2019/20.


^BDBC are proposing for 2017/18 to reduce SMB PC’s Limited Grant from the current year’s level of £1,100 to £0.




6.5 Monthly accounts: December.




7.  Planning:




7.1.1 Report from Planning Committee Meeting held on Tuesday 25 October 2016 (previously circulated).


7.1.2 Matters arising from the Report:


7.1.3 Report from Planning Committee Meeting held on Tuesday 22 November 2016 (previously circulated).


7.1.4 Matters arising from the Report:




7.2 Planning Applications for discussion at meeting:




7.2.1 — 16/04033/HSE — L’Ancresse. High Street, SMB, SP11 6AY — Erection of single storey side and rear extensions and front porch canopy (part Retrospective).


7.2.2 — 16/04164/HSE — Chessetts, Lower Link, SMB, SP11 6DB — Erection of a stone front portico.


7.2.3 — 16/04216/HSE — Little Barn, Lower Link, SMB, SP11 6DB — Single garage with storage above. Driveway to garage.


7.2.4 — (info only) — 16/04357/LDPO — 2 Spring Leaze, Stoke Lane, Stoke, SP11 0LY — Certificate of Lawfulness for the proposed erection of a single storey rear extension.




7.3 Trees — Notices of Intent:


7.3.1 — T/00476/16/TCA — Barford House, Stoke Lane, SMB — 22 various trees (pollarding, felling, reducing, removal of limbs, shaping and trim)


7.3.2 — T/00439/16/TCA — Batsford (to provide set-down / pick-up area for school traffic) — initiated and supported by PC — confirmed at 22/11/16 Planning Committee Meeting (for tree works). Application for tree works considered by BDBC and granted on 2/12/16. (See also Item 7.9).




7.4 Advice of Planning Applications considered by BDBC (if any):


7.5 Planning applications withdrawn to be noted (if any):


7.6 Planning appeals (notifications, if any):


7.7 Compliance (if any):


7.8 Other parish councils’ planning matters (if any):




7.9 Other Planning matters:


Batsford (car set-down / pick-up area) – Update: BDBC: indicate formal planning permission required (change of use).




8.  Recreation Ground and Lake:


8.1 (info only) — BDBC: latest weekly play inspection.


8.2 (info only) — Chairman had granted use of MUGA for parking for The December Lunch – 14/12/16 [late notice given] (+ for auction in village hall later that day).


8.3 SMB Flower Show: Permission to use Recreation Ground for Flower Show: 29/7/17.




9.  Item of Correspondence to be circulated


9.1 Letter from parishioner 18/10/16 re junction at Dirty Corner and clerk’s reply


9.2 HCC: Hampshire Pride.


9.3 Police: Beat Reports for October and November.


9.4 BDBC: Devolution Letter from the Leader Cllr Clive Saunders.


9.5 HCC: November News for Local Councils




10.  HALC/BDAPTC/SLCC/Training & Conferences Reports:


10.1 (via HALC) ‘Negotiate a better Outcome in Planning’ course by a third party (‘Devolve’) at Winchester on 25/1/17


10.2 NALC: Councillor Commission — Interim Report 10/2016.


10.3 HALC: Pilot Breakfast Briefings in January and March.


10.4 NALC: Update on Council Tax Referendum principles (sector’s representation to HMG minister).


10.5 BDBC: Clerk’s report on Parish Liaison meeting 21/11/16 (incl note on Community Infrastructure Levy).


10.6 HALC: Invitation to Board Awayday and Open Forum – 24/1/17.


10.7 HALC: Offer of English Planning in Crisis publication at reduced price) — publication will be foc to delegates attending a basic planning course in 2017.




11.  Footpaths:


HCC: Offer for Footpaths Workshops – January to April




12.  Highways/Transport/Services (See Item 5.5).




The Public and Press are welcome to attend this meeting.




Normal hours of opening for Parish Office: Mon-Fri 3.30pm-5.30pm & Saturday 8.30am to 9.30am.




The Parish Council Office will be closed from 5.30pm on Friday 23 December and will reopen at 3.30pm on Wednesday 28 December. It will again be closed from 5.30pm on Friday 30 December and will reopen at 3.30pm on Tuesday 3 January 2017.




The dates of the next meetings:




There is no scheduled Planning Committee Meeting in December


Full Council Meeting (to include any planning matters) — Tuesday 10 January 2019, 7.30pm in the Club Room.


Planning Committee Meeting — rescheduled for Thursday 2 February 2017, 6.30pm in the Club Room.




Derek Kane – Date 9 December 2016


Clerk, St. Mary Bourne Parish Council - This email address is being protected from spambots. You need JavaScript enabled to view it.   Tel: 01264 738039.


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