Agenda for Full Council Meeting 13 September 2016


St. Mary Bourne Parish Council




The next meeting of the council will be held at the Club Room, Village Centre


on Tuesday 13 September 2016 at 7.30pm.








Introduction led by the Chairman.




Time allowed for Public Speaking.




1. Apologies for Absence.




2. Declarations of Interests.




3.1.1 The Minutes of the Meeting held on Tuesday 9 August 2016 (previously circulated).




3.1.2 Matters arising.




3.2.1 (subject to availability), The Minutes of the Annual Parish Assembly held on 3 May 2016.  (If not available these will be reviewed at the October Full Council Meeting).




3.2.2 Matters arising (if applicable).




4.  Borough & County Councillor Reports.




5.  Items for discussion:




5.1 Affordable Housing: Registration for rental and shared ownership.  Drop-in event to be held circa EO January




5.2 Flood and Emergency Group (FEG)




5.3 Neighbourhood Plan — Update — Cllr Dixon




5.4.1 Speed Limit Reminder




5.4.2 Community Speedwatch




5.5 2017 Meetings Calendar




5.6 Local Government devolution. BDBC view, HCC view, HALC view.  SMB PC view: discuss and decide




6. Finance




6.1 Review: Draft Standing Orders and Financial Regulations document (as recommended by the Internal Auditor*).  The clerk looks to having this formally adopted at the October Full Council Meeting




*The Council should undertake a full review of its extant Standing Orders and Financial Regulations bringing them into line with the latest NALC model documents and ensuring that they reflect all changes to legislation and ensuring that the Council is compliant with best working practice.




6.2 Half year review of income and expenditure.




6.3 Confirmation that all councillors except Cllr Whitlock are now cheque signatories.  Cllr Whitlock’s is still pending.




6.4 Advise councillors to bring any projects, items, proposals involving expenditure for 2017/18 to the October Full Council Meeting for the clerk to incorporate into the draft budget for 2017/18




6.5 Confirmation of now-reconciled accounts from August (bank statements dated 29/7 not received until 25/8).




6.6 Monthly accounts: September




7.  Planning:




7.1 The scheduled Planning Committee Meeting for 23 August did not take place as there was no business that could not be held over until the 13 September Full Council Meeting




7.2 There are no SMB parish area planning applications for consideration.




7.3 Trees — Notices of Intent (if any):


7.4 Advice of Planning Applications considered by BDBC:


7.5 Planning applications withdrawn to be noted (if any):


7.6 Planning appeals (notifications, if any):


7.7 Compliance (if any):




7.8 Other parish councils’ planning matters:




HB-Priors: 16/02664/FUL — Hurstbourne Station, RG28 7RT — Mixed residential and commercial development comprising the erection of 44 no. dwellings (15x2bed, 18x3bed, 11x4bed) and 6 no. commercial units, with associated parking and landscaping.




7.9 Other Planning matters (if any):




8.  Recreation Ground and Lake:




8.1 Play Area – follow-up on relocation advice (SMB only)




8.2 Stowe Sports School — Permission to use MUGA and an adjacent area of similar size of the Rec for Friday 28/10/16  from 9am to 3pm.




8.3 M.Butler (resident) Football — Permission for a one-off match (adults) on Saturday 1/10/16 at 4pm.




8.4 M.Stead (member of the public) – Cycling — Permission for use of the Recreation Ground hardstanding for a pop-up shop (gazebo) at weekends.  (The chairman granted interim permission for 10-11/9/16 on one of two small areas of the hardstanding (not car spaces) as very short notice had been given)




9.  Item of Correspondence to be circulated:




9.1 BDBC: Consultation on Community Infrastructure Levy Revised Draft Charging Schedule — deadline 26/9/16




9.2 Police and Crime Commissioner — Survey




9.3 North Wessex Downs AONB —Presentation offer.




9.4 HCC: Community Challenge Fund — deadline 7/10/16




10.  HALC/BDAPTC/SLCC/Training & Conferences Reports:




10.1 HALC: Annual Review 2015/16




10.2 NALC: Community Led Housing Survey — deadline 30/9/16




10.3 BDBC: The clerk will be attending the next Parish Liaison meeting (for clerks) on 21/11/16. Deadline for agenda items 22/9/16.




11.  Footpaths:




11.1 Definitive Map Modification Order No 48 2016 — Doiley Bottom, Lye Farm Lane, Slade Bottom Road




11.2 Update on Rope Yarn Lane.




11.3 Permissive Path Proposal – Lower Link – lead Cllr Dixon.




12.  Highways/Transport/Services:




Highways - Gateways




The Public and Press are welcome to attend this meeting.




Normal hours of opening for Parish Office: Mon-Fri 3.30pm-5.30pm & Saturday 8.30am to 9.30am.


The parish office will be closed from 5.30pm on Friday 16 September and will reopen on at 3.30pm on Monday 26 September 2016


The parish office will be closed on Wednesday 5 October 2016




The dates of the next meetings:




Planning Committee Meeting WEDNESDAY 28 September 2016, 6.30pm in the Club Room (note date change).


Full Council Meeting (to include any planning matters) — Tuesday 11 October 2016, 7.30pm in the Club Room.




Derek Kane – Date 9 September 2016


Clerk, St. Mary Bourne Parish Council - This email address is being protected from spambots. You need JavaScript enabled to view it.   Tel: 01264 738039.


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