Schedule Of Charges

This describes how the charges have been arrived at and are published as part of the guide.

The following charges will apply to any information requested unless a specific charge is detailed in the information below. Information may be available from the Parish Council’s website www.stmarybourne-pc.gov.uk

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ ..p per sheet (black & white) A4

Actual cost 10 pence per sheet

 

Photocopying @ ..p per sheet (colour) A4

Actual cost 20 pence per sheet

 

Other charges will be identified in the table below

 

 

Postage

Actual cost of Royal Mail standard 2nd class

 

 

 

Statutory Fee

£25.00 per hour up to a total of 18 hours maybe charged for work

In accordance with the relevant legislation

 

 

 

Information to be published

How the information can be obtained

Cost

*See above for details

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

(hard copy and/or website)

*

Who’s who on the Council and its Committees

 

*

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

 

*

 

 

 

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

 

Current and previous financial year as a minimum

(hard copy and/or website)

 

 

*

 

 

 

*

Annual return form and report by auditor

 

*

Finalised budget

 

*

Precept

 

*

Borrowing Approval letter

 

n/a

Financial Standing Orders and Regulations

 

*

Grants given and received

 

*

List of current contracts awarded and value of contract

 

*

Members’ allowances and expenses

 

n/a

 

 

 

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

 

(hard copy or website)

 

 

*

Parish Plan (current and previous year as a minimum)

 

£5.00 per copy

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

 

*

Quality status (Copy of the portfolio)

 

£25.00

Per copy

Local charters drawn up in accordance with DCLG guidelines

 

*

 

 

 

Class 4 – How we make decisions

(Decision making processes and records of decisions)

 

Current and previous council year as a minimum

 

(hard copy or website)

 

*

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

 

*

Agendas of meetings (as above)

 

*

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

 

(hard copy or website)

*

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

 

*

Responses to consultation papers

 

*

Responses to planning applications

 

*

Bye-laws

 

n/a

 

 

 

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

 

Current information only

 

(hard copy or website)

 

 

*

Policies and procedures for the conduct of council business:

 

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

 

 

*

 

 

*

*

 

*

*

*

Policies and procedures for the provision of services and about the employment of staff:

 

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

 

 

*

 

 

*

 

*

*

*

 

*

 

*

Information security policy

 

*

Records management policies (records retention, destruction and archive)

 

*

Data protection policies

 

*

Schedule of charges )for the publication of information)

 

*

 

 

 

Class 6 – Lists and Registers

Currently maintained lists and registers only

 

 

(hard copy or website; some information may only be available by inspection)

 

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

 

*

Assets Register

 

*

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

Apply to B&DBC

 

Register of members’ interests

Apply to B&DBC

 

Register of gifts and hospitality

Apply to B&DBC

 

 

 

 

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

 

Current information only

 

(hard copy or website; some information may only be available by inspection)

*

Allotments

 

n/a

Burial grounds and closed churchyards

 

n/a

Community centres and village halls

 

 

Parks, playing fields and recreational facilities

 

*

Seating, litter bins, clocks, memorials and lighting

 

*

Bus shelters

 

n/a

Markets

 

n/a

Public conveniences

 

n/a

Agency agreements

 

*

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

 

n/a

 

 

 

Additional Information

 

 

 

Contact details:

 

The Parish Clerk                                          Tel:01264 738039

The Parish Council Office                         email This email address is being protected from spambots. You need JavaScript enabled to view it.

The Village Centre

St. Mary Bourne

Andover

Hampshire SP11 6BE

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