Draft minutes of Full Council meeting 14 August 2018

 

St. Mary Bourne Parish Council

www.stmarybourne-pc.gov.uk

 

Minutes of the Parish Council Meeting held on

Tuesday 14 August 2018 in the Club Room, Village Centre at 7:30pm

 

Present: The Chair, Cllr David Peart and Cllrs Bridget Culley, Katie Dixon, Tony Grunsell, Tony Styles, Carole Whitlock, the Clerk Jo Exelby and Clem Jones (for item 13.2).

 

Members of the Public in attendance:  None

 

1.    Apologies for absence:  Cllr Gwen Randall, BDBC Cllr Graham Falconer and HCC Cllr Tom Thacker

 

2.    Declarations of Acceptance of Office

 

Kevin Fullerton could not attend the meeting and so this item was deferred.

 

3.    Declarations of interests

 

3.1.  Dispensations requested

 

The Clerk reported that she has received an application from Cllr Whitlock for a dispensation allowing councillors to speak and vote in relation to setting the precept for each financial year up to, and including, 2022/2023, which she has granted.

 

3.2.  Declarations of interest:  None

 

13.2. Receive superfast broadband update

 

The chair agreed to move this item up the agenda to allow Clem Jones to give his report at the start of the meeting.

 

Resolved:  To accept the report by Clem Jones, which is summarized below.  That the chair will write to Hampshire Superfast Broadband and BT OpenReach to thank them for their work.  Clem will provide the relevant contacts.

Superfast broadband (minimum speed 24 mb download) is now available for customers on cabinets 1 and 3 (3 is the new cabinet that connects most of the old exchange lines).

This new service does not include Stoke, Binley or Wadwick. These will be provided with a different solution (see below).

Currently only the Sky and BT marketing web sites offer service at these higher speeds to customers on cabinets 1 and 3.  Most of the other web sites still show those cabinets as only having the original 10 mb or less service.  No doubt they will catch up.

The new service has direct fibre links to the cabinet and uses the existing wires for the last link.  This means that little or no work is needed between the telecoms pole and the house.  However, as a consequence the service is very distance dependant.

This means that those users near the cabinet get a very high speed , 70mb or over download and 20 mb upload.  Those properties on the edge of the village, Jamaica Farm is an example, will see a better speed but probably not the full 24 mb.

The Wykes are so far away (by wire) that they were not included in the upgrade.

A number of people in the village have taken the new higher speed services and are happy with them.  Any feedback would be appreciated

Whether a user wants the service or not is their decision, however it is worth pointing out that as our typical internet use changes we are becoming much more dependant on the upload speed and capacity.

The existing system upload is typically 1 mb at best while the new system typically delivers about a quarter of the download speed as upload. This can make a significant improvement in your usage profile if you need it

Stoke, Binley and Wadwick

This part of the parish (connected to cabinet 2) will have its Superfast delivered by a different method.  This will be Fibre direct To The Premises ( FTTP).

The technology used to provide this has recently changed.  The changes mean more properties can be connected and the necessary house installation is quicker.  However, the changes have meant that some re-planning is needed. As a result, we no longer have a firm date for when this area will be connected.

However it will be completed by December 2019, which is within the existing Hampshire Superfast contract timeframe.  It is unlikely to be this calendar year, an estimate is mid next year.

At this point in time we understand that about 175 properties in the Stoke, Binley and Wadwick areas will be able to get this service.  We currently have no more detail .  However, the planning will be completed later this year and, once it is available, we will be able to identify which if any properties are not included in the build.

We could then decide how to address them, possibly by a mixture of self funding with additional funding from the Hampshire Community Match Funding scheme.

 

 

4.    Minutes of Full Council meeting held on 10 July 2018 (previously circulated)

 

4.1.  Having been previously circulated, Cllr Whitlock proposed, and Cllr Culley seconded, that they were a true record and should be signed.  Resolved unanimously by members and the Chair signed the minutes.

 

4.2.  Status of actions agreed at the meeting

 

There was a discussion of the actions agreed and the following points were made:

 

·         The Clerk reported that she has spoken to Andy Aitken, HCC Countryside Access about the bannister on FP29 and he has agreed to supply the timber for the lengthsman to install the bannister.

·         The Clerk reported that she has spoken to GroundLord and Savills about the encroachment of the hedge onto the B3048 south of Derrydown but neither are able to help.  She will report the problem on the HCC website.

·         The Clerk reported that she has applied for the S106 funds from BDBC and a grant from The Hampshire Playing Fields Association for the new fitness/play equipment but has not yet heard back.

 

5.    Borough & County Councillor Reports

 

5.1.  Borough Councillor’s Report

 

Cllr Falconer could not attend but gave the following report by email:

 

·         Application 18/00261/FUL for the erection of four dwellings at Binley Farm was approved by the Development Control Committee on 8 August.

·         Application 18/01773/FUL for change of use from forestry to a holiday home site and conversion of and oak framed timber barn to a 2-bed holiday home at Denning Wood.  Planning officers have flagged a number of queries which cast doubt on the likelihood of an approval.  They are yet to receive answers or the tree survey.  If the officers recommend a refusal then, in the light of the parish council’s objections, Cllr Falconer would not refer this to the Development Control Committee.

 

5.2.  County Councillor’s Report:  None

 

6.    Governance

 

6.1.  Meeting invitations

 

6.1.1.    NALC Spring Conference 11 February 2019 in London:  Noted

 

6.2.  Local government finance settlement 2019/20 — council tax referendum principles consultation — deadline 18 September:  Noted

 

6.3.  Boundary Commission — consultation on BDBC ward bourdaries — deadline 15 October:  Noted

 

6.4.  HALC monthly e-update — July 2018:  Noted

 

7.    Planning

 

7.1.      Receive report of Planning Committee meeting 24 July 2018

 

Resolved:  To accept the report

 

7.2.      Supplementary Planning Document — consultation on new SPD relating to Lanscape, Biodiversity & Trees — deadline 17/9/18

 

Resolved:  The Clerk noted that she had forwarded the consultation to the parish tree warden.  It was agreed that any councilors wishing to comment should forward their comments to the Clerk, who would send a consolidated response.  Cllr Styles noted that dark skies had been omitted and he would draft a response to include.

 

7.3.      Supplementary Planning Documents — adoption of SPD on Design & Sustainability, Housing and Parking:  Noted

 

7.4.      Planning Applications for consultation at the meeting

 

Reference

Description

Resolved

18/01975/HSE

3 South View Terrace, Lower Link, SMB — Erection of single storey rear extension, conversion of loft to living accommodation with installation of roof lights and erection of a new outbuilding/store within rear garden.

No objection

18/02105/LBC

Middle Wyke House, Finkley Road, Middle Wyke — Alteration of existing dormer window and construction of new dormer window to rear elevation.

No objection

18/02117/HSE

9 Gangbridge Lane, SMB — Erection of two storey side and single storey rear extension following demolition of existing side extension.  Erection of single storey front extension following demolition of front porch.  Alterations to driveway.

No objection

 

     

18/02060/FUL

Highfield Farm, Binley Bottom, Binley — Erection of one 6-bed dwelling with garage, swimming pool, landscaping and new access following demolition of some existing buildings.

No objection

18/01573/FUL

Amended plans received

Frenches Farm, Little London — Change of use of land to equestrian and creation of a riding arena with a 1.37m high fence

No objection

 

 

7.5.      Tree notices of Intent for consultation at meeting

 

Reference

Description

Resolved

T/00274/18/TCA

Queens Cottages, Stoke Road, SMB — T1 Ash:  Cut back branches overhanging footpath and neighbouring property.  Tip reduce on that side of crown by 0.3m leaving tree with a 4m wide crown at that point.

No objection

 

 

7.6.      Advice of compliance issues:  None

 

8.    Finance

 

8.1.  Receive report of Finance Committee meeting 10 July 2018

 

Resolved:  To accept the report


8.2.       Monthly accounts — July 2018

 

Date

Received from/paid to

Total

Treasurers account

Business Bank Instant a/c

Fixed term deposit

Petty cash

 

Ringfenced funds included in Business Bank Instant account

 

 

 

 

 

 

 

 

Lengthsman scheme

Flood prevention

 

 

 

 

 

 

 

 

Note 1

Note 2

Opening balance at 30/6/18

£67,025.13

£986.50

£46,021.68

£20,000.00

£16.95

 

£14,660.00

£0.00

Transfer agreed at Full Council 10/7/18

 

£4,300.00

-£4,300.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Receipts

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9/7/18

Lloyds — interest

 

 

£1.77

 

 

 

 

 

10/7/18

Invoice 18/05 – Fishing syndicate

 

 

£749.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Payments

 

 

 

 

 

 

 

 

11/7/18

Agreed at Full Council 10/7/18

 

-£4,168.50

 

 

 

 

-£1,220.00

 

30/7/18

BT July direct debit

 

-£40.49

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Available funds at 31/7/18

£63,566.91

£1,077.51

£42,472.45

£20,000.00

£16.95

 

£13,440.00

£0.00

 

 

 

 

 

 

 

 

 

 

Add:  unpresented payments

 

 

 

 

 

 

 

 

Closing bank at bank & in hand at 31/7/18

£63,566.91

£1,077.51

£42,472.45

£20,000.00

£16.95

 

 

 

 

 

 

 

 

 

 

 

 

 

Note 1:  Lengthsman grants from HCC held on behalf of 13 associate parish and town councils.

Note 2:  Grant money from HCC (in 2017), Southern Water, Vitacress (2016 and 2017) and Southern Electricity that has been supplied for flood prevention work on The Bourne.

 


Resolved: Proposed by Cllr Culley and seconded by Cllr Dixon:  The accounts for July 2018 were approved.  The bank reconciliation was signed by the Chair.

 

8.3.  Review and approve payments to be made in August 2018

 

Payee

Description

Amount

Jo Exelby

Salary

£817.04

Jo Exelby

Expenses

£16.00

Viking

Stationery

£100.78

NALC

LCR subscription

£17.00

Southern Electric

Electricity – Games area

£44.14

Southern Electric

Electricity – Pavillion

£57.01

Business Stream

Water – Recreation Ground

£131.93

PGGM

Lengthsman

£3,024.00

PGGM

SMB Ground Maintenance – July 2018

£819.00

BT

August DD

£40.49

Total

£5,065.39

 

 

 

 

 

 

 

 

 

 

 

Resolved:  A transfer agreed of £5,000 from the Business Bank Instant account to the Treasurers account and the Clerk instructed to make the transfer.

 

Resolved:  the payments approved and the Clerk instructed to make the online payments.

 

9.    Flood & Emergency Group

 

9.1.      Receive notes of meeting with Heb Leman, Environment Agency on 27 July 2018

 

 

 

Resolved:  The chair reported that Heb’s recommendations for Gangbridge Lane were:

 

·         Leave the weed as it supports habitat.

 

·         Pollard the trees to allow more light onto the River.

 

·         Use willow spills to support the banks.

 

This plan was supported by the council.

 

The chair also reported that he had attended a meeting of the Watercress & Winterbournes Bourne Rivulet Community Catchment Group in Hurstbourne Tarrant which was intended to gather interest to set up community groups.

 

10.  Footpaths

 

10.1.     Consider issue raised by footpath officer re Wakes Wood — junction of FP17/BOAT47

 

Resolved:  The Clerk reported that Caroline Hoyes had met with Andy Aitken of HCC Countryside Access.  He had recommended a bannister rail with wooden offset sections to keep horses off the footpath and some brush clearance so that horses could have a separate track.  It was agreed to accept his recommendation and to ask the lengthsman to install, if the landowners give permission.  Caroline will approach the landowners.

 

10.2.     Receive update on Rope Yarn Lane

 

Resolved:  The chair reported that the Order decision was for a Restricted Byway.  The Clerk will contact HCC to find out whether they will clear the obstructions.

 

10.3.     Consider rights of way tasks for the lengthsman during Autumn & Winter

 

 

 

Resolved:  To approve the list of rights of way tasks.

 

11.  Highways & transport

 

11.1.     National Highways & Transport Public Satisfaction Survey:  Noted

 

11.2.     Consider highways tasks for the lengthsman during Autumn & Winter

 

Resolved:  To approve the list of highways tasks.

 

11.3.     Status of highways issues (not on the agenda)

 

Resolved:  Cllr Dixon reported that all the highways issues reported to Steve Goodall at Hampshire Highways are still outstanding.  It appears that Hampshire Highways are still prioritizing potholes.  It was agreed that Cllr Dixon will write to Cllr Thacker to ask for his assistance.

 

12.  Recreation Ground & Lake

 

 

 

12.1.   Consider purchase of land at Black Garden

 

Resolved:  The chair gave an update on the process and noted that he was having a meeting with David Smith of Myddleton Major on Wednesday 15 August to discuss further.

 

12.2.   Receive update on weekly play areas inspections

 

Resolved:  The Clerk noted that the swings at Stoke remain the only high-risk item in the inspection report.  She is waiting for a response to her grant application to The Hampshire Playing Field Association before ordering the replacement swings.  She has also received a quote for £1,191 to clean the play equipment and surfaces, replace some rotting timbers, dispose of the Spica (which cannot be economically repaired) and make good the edges of the surfacing which will address a number of the medium-risk items in the report.  The Clerk was instructed to go ahead with the cleaning and maintenance.

 

12.3.   Consider vehicle parked on hardstanding

 

Resolved:  It was agreed that Cllr Styles will investigate.

 

13.  Other business

 

13.1.     Receive update on meeting with Sam Collins, Hyde Housing on 25 July 2018 re maintenance at Bells Meadow and obstruction onto FP37

 

Resolved:  Noted

 

13.2.     Receive superfast broadband update

 

This item was moved forward to before item 4.

 

14.  Item of Correspondence to be circulated

 

14.1.   Hampshire Constabulary — Monthly update for July 2018:  Not available before the meeting

 

14.2.   Rural Services Network — Rural Funding Digest August 2018:  Noted

 

There being no other business the meeting closed at 9.00pm.

 

These minutes are subject to approval at the Parish Council Meeting on 11 September 2018.

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