Minutes of Finance Committee meeting 14 November 2012

St. Mary Bourne Parish Council

www.stmarybourne-pc.gov.uk

 

Report from the Finance Committee held in the Village Centre Committee Room on Tuesday November 14th 2010 at 6:30 p.m.

 

Those present: Chairman, Cllr Bridget Culley & Cllrs Colin Henderson, Fiona Foote,  Sandra Grunsell, David Peart and the Clerk, Derek Kane.

 

Members of the public present: None.

 

1.  Apologies for Absence: None.

 

2. Declarations of Interest: None.

 

3.  The Monthly Accounts.

 

The Monthly Accounts

 

Account

Amount

Treasurers Account

170.62

Investment Account

40,424.59

Petty Cash Account

103.57

Lloyds TSB Fixed Term Deposit

10,155.00

Less un-presented cheques

75.60

Closing Balance

50,778.18

 

 

 

 

 

 

 

 

 

Payments made since the last Full Council Meeting meeting:

 

23 October 2011

 

Payee

Cheque No

Amount

Colin Henderson (councillor’s expenses: purchase of wood preservative and metal paint for Pavilion)

2004

54.46

RBS Software Solutions (data back-up services)

2005

75.60

Audit Commission (external audit fees)

2006

342.00

Arien Signs Ltd (School Lane no parking signs)

2007

43.20

Southern Electric (Pavilion)

2008

37.79

Southern Electric (Games Area)

2009

28.05

TOTAL

 

581.10

 

Receipts since last Full Council meeting (into Business Investment Account):

 

Source

Date

Amount

Bank Interest

9/10/12

1.29

TOTAL

 

1.29

 

 

 

 

Receipts since last Full Council meeting (into Petty Cash Account):

 

Source

Date

Amount

Four Juveniles (Pavilion damage compensation

9/10/12

50.00

One Juvenile (CCTV damage compensation)

25/10/12

60.00

TOTAL

 

110.00

 

Payments Due at Meeting:

 

Payee

Cheque No.

Amount

Derek Kane (salary)

2010

549.08

Derek Kane (expenses)

2011

6.01

Vita Play Ltd (Play Area refurb)

2012

4,275.50

AA Wolfenden

2013

552.60

Penny Wood (War Memorial gardening)

2014

52.00

BT #1

2015

169.40

 Total

 

£5,604.59

 

#1 Bill has not been received in post to date. Clerk first aware of bill after receiving a voice-mail from BT on 9 November requesting payment. Clerk has requested a reissue of the bill but requests of the PC that the payment be made today as BT will impose late charges if payment is not made by 18 November. The clerk will arrange for the chairman to have sight of the bill (after it arrives) at the next council meeting that the chairman attends.

 

Invoices raised since last Full Council Meeting:

 

To

Inv No.

Dated

Amount

None

 

 

 

Total

 

 

0.00

 

Provision needs to be made for the usual £500 buffer for any unforeseen expenses this month. 

 

It was agreed to transfer £6,100.00 from the Business Investment account to the Treasurers account.

 

The acceptance of the reconciled accounts was proposed by Cllr Grunsell and seconded by Cllr Peart and unanimously agreed by the council.

 

4. The Southern Electric Pavilion Contract renewal offer effective for 1 year from 1 Jan 2013 was approved.

 

5.  The Draft Budget. Following careful consideration of all budget requests & quotes, the Finance Committee agreed a draft budget proposal for the Financial Year 2013/14 for presentation to the full council meeting on December 11 2012.

 

6. (not on agenda) Other Matters.

 

Fencing tubing for MUGA near double gates (to the left) near the ground has come away.  Cllr Henderson will fix.

 

 

There being no further business the meeting closed at 7:25pm

 

Derek Kane     16 November 2011

 

 

Derek Kane

Clerk, St. Mary Bourne Parish Council

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