Minutes of Finance Committee meeting 12 November 2014

St. Mary Bourne Parish Council

www.stmarybourne-pc.gov.uk

 

Report from the Finance Committee held in the Village Centre Club Room on Wednesday November 12th 2014 at 7pm

 

Those present: Chairman, Cllr David Peart & Cllrs Bridget Culley, Katie Dixon, Hugo Wurzer  and the Clerk, Derek Kane.

 

Members of the public present: None.

 

1.  Apologies for Absence: Cllr Colin Henderson.

 

2. Declarations of Interest: None.

 

3.  Monthly Accounts — November:

 

Account

Amount

Treasurers Account

1,326.18

Investment Account

51,180.58

Petty Cash Account

5.34

Lloyds TSB Fixed Term Deposit

15,000

Less un-presented cheques

1,302.14

Closing Balance

66,209.96

 

 

#1

 

 

 

#1

 

#1 Balance in Investment Account & Closing Balance includes balance of £3,597.41 of Neighbourhood Plan Funds (drawn from £4,240.00 grant payment from the Community Development Fund) and £6,785.00 of Lengthsman grant from HCC (drawn from £9,000 grant payment)held on behalf of nine associate parish and town councils.

 

Payments made since the last Full Council Meeting:

 

28 October 2014

 

Payee

Cheque No

Amount

BT

2277

168.53

Southern Electric (Games Area)

2278

29.92

Southern Electric (Sports Pavilion)

2279

41.45

Anton

2280

102.24

KT Preservation (Pavilion)

2281

960.00

Mr SD Puddle (Pavilion)

2282

1,100.00

TOTAL

 

2,402.14

 

Receipts since last Full Council meeting (into Business Investment Account):

 

Source

Date

Amount

Bank Interest

9/10/14

2.00

David Scrase

(Fishing License Q3)

13/10/14

705.00

SMB Shop (Rent 2014/15)

14/10/14

1.00

Hurstbourne Tarrant PC (Hire of SID for 6m to 3/15)

24/10/14

200.00

TOTAL

 

908.00

 

 

 

 

Statement on CDFG for Neighbourhood Plan, as at 31/10/14: held by SMB PC, in Business Investment a/c:

 

Opening

Balance

Item

Payments

In

Payments Out

Date

Closing Balance

3.597.41

 

 

 

 

3,597.41

 

Lengthsman funds, as at 31/10/14 held by SMB PC, in Business Investment a/c, on behalf of the nine associate town and parish councils.

 

Item

Payments

In

Payments Out

Date

Balance

b/f

 

 

 

7,290.00

Ashmansworth

 

280.00

14/10/14

7,010.00

Whitchurch

 

220.00

14/10/14

6,790.00

Longparish

 

5.00

14/10/14

6,785.00

c/f

 

 

 

6,785.00

 

Payments Due at Meeting:

 

Payee

Cheque No.

Amount

Derek Kane (salary)

2283

604.28

Derek Kane (expenses)

2284

25.24

AA Wolfenden

2285

423.00

Premier Grounds & Garden Maintenance

2286

142.25

Premier Grounds & Garden Maintenance

(Lengthsman Burghclere)

2287

80.00

Premier Grounds & Garden Maintenance

(Lengthsman Ecchinswell)

2288

80.00

Premier Grounds & Garden Maintenance

(Lengthsman Ashmansworth)

2289

240.00

Premier Grounds & Garden Maintenance

(Lengthsman East Woodhay)

2290

200.00

Premier Grounds & Garden Maintenance

(Lengthsman Burghclere)

2291

200.00

Martin Clay

(Wicket Maintenance)

2292

907.50

Martin Clay

(Wicket Maintenance)

2293

135.24

HH & DE Drew (Wicket supplies)

2294

350.98

 Total

 

3,338.49

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Invoices raised since last Full Council Meeting:

 

To

Inv No.

Dated

Amount

None

 

 

 

Total

 

 

0.00

 

 

 

 

 

 

 

 

 

 

Provision needs to be made for the usual £500 buffer for any unforeseen expenses this month. 

 

It was agreed to transfer £3,900.00 from the Business Investment account to the Treasurers account.

 

The acceptance of the reconciled accounts was proposed by Cllr Culley and seconded by Cllr Dixon and unanimously agreed by the Finance Committee.

 

4. The Draft Budget for 2015/16: Following careful consideration of all budget requests & quotes, the Finance Committee agreed a draft budget proposal for the Financial Year 2015/16 for presentation to the Full Council meeting on December 19 2014. A decision on the Final Budget (and Precept Setting) will be taken on 13 January 2015 at the scheduled Full Council Meeting (this January meeting may be re-scheduled to 20 January).

 

5.  Other matters that cannot keep until the Full Council Meeting on 9 December  

      2014.

 

a). The Southern Electric Pavilion Contract renewal offer effective for 1 year from

      1 Jan 2015 was approved by the Finance Committee unanimously.

 

b). HCC: Parish and Town Local Councils Event — 24 November 2014 — deadline

       17 November 2014.

 

The chairman and the clerk to attend this.  The clerk to make the necessary arrangements.

 

c).  Police: Two representatives from the PC to stand-in for Speedwatch volunteers to  attend a

       photo-op with the Police and Crime Commissioner at Whitchurch with three other local

       Speedwatch schemes on 19 November.

 

       Cllr Dixon and the clerk to attend this. The clerk to make the necessary arrangements.

 

d). (not on agenda) NALC: Nominations for National Council — deadline: 24/11/14. Noted.

 

e). (not on agenda) HALC: E-update for November. Forward to all councillors.

 

f). (not on agenda) Flood and Emergency Group: The chairman reminded councillors of this group that they will be meeting on 18 November at 3pm to receive and discuss the EA Draft Plan on Flooding

 

 

There being no further business the meeting closed at 7.50pm

 

 

 

 

 

 

 

 

Derek Kane     13 November 2014

Derek Kane

Clerk, St. Mary Bourne Parish Council

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