Minutes of Finance Committee meeting 18 November 2013

St. Mary Bourne Parish Council

www.stmarybourne-pc.gov.uk

 

Report from the Finance Committee held in the Village Centre Committee Room on Monday November 18th 2010 at 7:30 p.m.

(Meeting did not start until 8pm due to a double booking of the club room)

 

Those present: Chairman, Cllr David Peart & Cllrs Bridget Culley, Colin Henderson, Fiona Foote and the Clerk, Derek Kane.

 

Members of the public present: None.

 

1.  Apologies for Absence: Cllr Sandra Grunsell

 

2. Declarations of Interest: None.

 

3.  Monthly Accounts — November:

 

Account

Amount

Treasurers Account

264.60

Investment Account

47,552.51

Petty Cash Account

21.21

Lloyds TSB Fixed Term Deposit

10,338.79

Less un-presented cheques

0.00

Closing Balance

58,177.11

 

 

#1

 

 

 

#1

 

#1 Balance in Investment Account & Closing Balance includes balance of £4,183.84 of Neighbourhood Plan Fund.

 

Payments made since the last Full Council Meeting meeting:

 

22 October 2013

 

Payee

Cheque No

Amount

Derek Kane (cash transfer to petty cash account)

2121

20.00

TOTAL

 

20.00

 

25 October 2013

 

Payee

Cheque No

Amount

BT

2122

168.47

Southern Electric (Games Area)

2123

26.62

Southern Electric (Sports Pavilion)

2124

37.29

TOTAL

 

232.38

 

Receipts since last Full Council meeting (into Business Investment Account):

 

Source

Date

Amount

Bank Interest

9/10/13

1.54

David Scrase (Fishing Lic Q3)

16/10/13

686.00

TOTAL

 

687.54

 

Statement on CDFG for Neighbourhood Plan, as at 31/10/13: held by SMB PC, in Business Investment a/c:

 

Opening

Balance

Item

Payments

In

Payments Out

Date

Closing Balance

4,183.84

 

0.00

0.00

31/10/13

4,183.84

 

 

 

 

Payments Due at Meeting:

 

Payee

Cheque No.

Amount

Derek Kane (salary)

2125

588.36

Derek Kane (expenses)

2126

30.35

Cllr K Dixon (expenses for NP)

2127

12.99

Michael Widén (travel expenses for CSW –data input at Whitchurch Police Station – Oct’12 to Oct’13)

2128

189.32

AA Wolfenden

2129

423.00

Premier Grounds & Garden Maintenance

2130

127.77

Viking

2131

117.86

D Fiske (Willow tree on Lake)

2132

385.00

Society of Local Council Clerks

2133

129.00

 Total

 

2,003.65

 

 

 

#2

 

 

 

 

 

 

 

#3

 

 

 

 

#2 £10.83 + vatfor Neighbourhood Plan stationery requisites

#3 Includes £7.47 + vat for Neighbourhood Plan stationery requisites

 

Invoices raised since last Full Council Meeting:

 

To

Inv No.

Dated

Amount

David Scrase (Fishing Lic Q3)

7/13

7/10/13

686.00

Total

 

 

686.00

 

#4

 

 

#4 Paid 16/10/13

 

Provision needs to be made for the usual £500 buffer for any unforeseen expenses this month. 

 

It was agreed to transfer £2,300.00 from the Business Investment account to the Treasurers account.

 

The acceptance of the reconciled accounts was proposed by Cllr Culley and seconded by Cllr Henderson         and unanimously agreed by the Finance Committee

 

4. The Southern Electric Pavilion Contract renewal offer effective for 1 year from 1 Jan 2014 was approved by the Finance Committee unanimously.

 

5. The Draft Budget for 2014/15: Following careful consideration of all budget requests & quotes, the Finance Committee agreed a draft budget proposal for the Financial Year 2014/15 for presentation to the Full Council meeting on December 10 2013. A decision on the Final Budget (and Precept Setting) will be taken on 14 January 2014 at the scheduled Full Council Meeting.

 

6. Permission to use the MUGA for car parking on Sunday 1 December for a Christening.

 

Not granted. Reasoning: the priority for use of the MUGA is for youth and children to be able to use this facility as a games/sports/play area after school in daylight hours, weekends and school holidays.  Cllr Henderson to advise the enquirer.

 

7. Other matters (not on agenda): The clerk was asked by the chairman to chase Hants Highways for a response to the council’s e-mail of 18 October regarding the bollards at The Square.

 

There being no further business the meeting closed at 8:55pm

 

 

 

 

 

 

 

 

Derek Kane     19 November 2013

Derek Kane

Clerk, St. Mary Bourne Parish Council

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